Entry Level

Proposal Writer / Marketing Coordinator

Shen Milsom & Wilke

Posted February 12, 2024

About the Company:

Initially founded in 1986 as an acoustical consulting firm in New York City, SM&W has since expanded to an experienced and internationally recognized acoustics, audiovisual, information technology, medical equipment planning and physical security and design consulting firm. SM&W is a global leader in the architectural and engineering industry with more than 200 employees across 15 offices worldwide. Our clients include building owners, architects and contractors for all types of projects around the globe.


Office Location:
1220 North Fillmore Street
Arlington, VA 22201

Proposal Writer / Marketing Coordinator

Job Description

The candidate will work closely with the office leadership, business developers, and technical staff and collaborate with the dynamic global marketing team.  There will be a strong focus on preparing pre-qualifications, proposals, qualifications, and SF330 forms. The ideal candidate will have enthusiasm, drive, and initiative, with an ability to multitask and manage time effectively. Strong written and organization skills and attention to detail are required.  Must be a creative visionary and possess an exceptionally strong presence with polished communication and interpersonal skills.


  • Create, prepare, and submit qualifications packages and proposals, including original submissions and form submissions (GSA Standard Form 330).
  • Responsible for working with technical teams to develop winning approaches and targeted messaging strategies for business development materials, submittals, proposals, and interviews.
  • Prepare RFQs, RFPs, Proposals, and PowerPoint Presentations.
  • Assist senior leadership with proposal deadline management.
  • Produce/ Create marketing materials, project profiles, brochures, case studies, photography, and press portfolios. Graphically enhance marketing materials.
  • Ongoing support of the business development pipeline by monitoring and maintaining client relationships, identifying leads, and tracking the progress of marketing strategies.
  • Support development of compelling marketing content and support creative design efforts to drive company and brand awareness through industry publications, media and appropriate public relations opportunities.
  • Develop, organize, update, and format marketing collateral (resumes, project pages, project lists, graphics, etc.).
  • Update and maintain marketing CRM database.



    • Bachelor’s degree in Marketing, Communications, Business Administration, English, or related field desired.
    • 2-5 years of marketing experience, preferably within the A/E/C industry.
    • Experience responding to private sector and government RFPs preferred.
    • Excellent writing, editing, proofreading, and formatting skills with an ability to take complex information and rewrite it in a simplified manner.
    • Proficiency with Adobe Creative Suite and Microsoft Office, with strengths in the latest versions of MS Word, InDesign, Illustrator, and Photoshop.
    • Ability to handle multiple deadlines and accommodate shifting priorities.

    For immediate consideration, please e-mail your resume and salary expectations to [email protected] address your application to Robyne Hamilton.

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